North East Virtual Assistant Conference

AI Use and Compliance Statement

AI Use and Compliance Statement

North East VA Conference Ltd – AI Use and Compliance Statement

At North East VA Conference Ltd, we understand the growing influence of Artificial Intelligence (AI) in the virtual assistance industry. We are committed to leveraging AI technology responsibly to enhance our operations and improve the services we offer, while ensuring our AI use complies with regulatory frameworks, including the proposed EU AI Act, the Data Protection Act 2018 and GDPR. This Act sets out the standards for safe and ethical AI use, and we are dedicated to adhering to its principles.

 

How We Use AI

We utilize AI tools to boost operational efficiency, enhance communication, and deliver personalized content for our events and training resources. AI helps us automate routine processes, streamline interactions with our attendees, and improve content creation. However, human oversight remains central to our operations, ensuring that AI complements, rather than replaces, our commitment to personal service and professional expertise.

 

Regulatory AI Compliance

In line with the EU AI Act, North East VA Conference Ltd ensures responsible AI deployment by following these key principles:

1. Risk-Based Approach:
The AI tools we employ are classified as “low-risk” under the EU AI Act. They are used for optimizing event management, content distribution, and administrative processes. We do not deploy any AI systems in high-risk areas that could impact individual rights or safety unless they fully comply with relevant regulations.

2. Transparency and Explanation:
We are committed to full transparency regarding our AI use. Our attendees and clients are informed when AI tools are utilized, and we clearly explain how these systems work, including their potential benefits and limitations. We prioritize informed consent to foster trust in our AI applications.

3. Human Oversight:
At North East VA Conference Ltd, AI serves to assist with tasks but never replaces human judgment. Key decisions related to event management, service delivery, or other critical aspects are overseen by experienced professionals, ensuring the highest quality and ethical standards are maintained.

4. Data Protection and Privacy:
We prioritise the protection of personal and sensitive data in full compliance with both the EU AI Act, the Data Protection Act 2018 and GDPR. Our AI systems are designed with privacy in mind, ensuring that data is processed securely, with anonymization and pseudonymization used where appropriate. We do not share personal data with third parties without explicit consent.

5. Bias and Fairness:
We take proactive steps to ensure our AI tools are free from bias and do not produce discriminatory outcomes. Regular audits and evaluations of our AI systems are conducted to ensure fairness and equality, in line with the EU AI Act’s focus on non-discriminatory AI use.

6. Security and Safety:
Maintaining the security and safety of our AI systems is of paramount importance. We adhere to strict cybersecurity measures to protect our systems from external threats. Regular updates and assessments are conducted to safeguard the integrity and resilience of our AI technologies, ensuring they remain secure and compliant with EU AI Act, the Data Protection Act 2018 and GDPR guidelines.

 

Continuous Monitoring and Improvement

Our commitment to AI doesn’t stop at compliance. We continually monitor and assess our AI systems to ensure they meet evolving regulatory standards, including the EU AI Act, the Data Protection Act 2018 and GDPR. Feedback from our attendees and the wider virtual assistant community plays a critical role in refining our AI strategies and ensuring that our use of AI continues to benefit all stakeholders.

 

Commitment to Responsible AI Use

At North East VA Conference Ltd, we are dedicated to ensuring that AI is used as a responsible, ethical, and transparent tool to enhance our events and services. By adhering to the EU AI Act’s principles, we are committed to building trust in AI, prioritizing the rights, privacy, and safety of our attendees and partners.

If you have any questions or concerns about our use of AI or our compliance with the EU AI Act, the Data Protection Act 2018 and GDPR, please don’t hesitate to contact us.

This statement outlines North East VA Conference Ltd’s commitment to ethical AI use in compliance with the EU AI Act, the Data Protection Act 2018 and GDPR, ensuring transparency, data privacy, and human oversight throughout our operations.

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